Advertising

Renters can advertise or publicize their event on the premises of the Rockport Beach according to the following guidelines:
 

• All advertising must be approved in advance by the ACND staff.

• Signs can be posted immediately outside the pavilion being used and relate directly to the rental event. They may not be attached to any beach structure but onto self-standing posts.

• Banners, pictures, or items designed to hang from the exterior of a building must be approved by the ACND staff prior to the event.
   

Beverages

Alcoholic beverages are allowed within the Rockport Beach in non-glass containers ONLY. Long-neck beer bottles are not allowed. Margarita machines and kegs must remain on the open-air veranda to prevent floor damages.

 

If the Renter is providing alcoholic beverages to be sold at a cash bar, the Renter is responsible for obtaining a “TEMPORARY ALCOHOLIC BEVERAGE PERMIT” from the Texas Alcoholic Beverage Commission for however many days the event is held and furnish a copy to the ACND office prior to the beginning of the event.

 

If the Renter contracts with a caterer to sell alcoholic beverages, the Caterer is responsible for obtaining a “TEMPORARY ALCOHOLIC BEVERAGE PERMIT” from the Texas Alcoholic Beverage Commission for however many days the event is held and furnish a copy to the ACND office prior to the beginning of the event.

 

Minors attending events where alcoholic beverages are being served must be accompanied by a parent, guardian or adult spouse.

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Caterers

The Renter may cater their own event or hire a professional caterer. Renters who use paid caterers are encouraged to have the caterer schedule a site visit in advance of the rental function to view the kitchen, the loading/unloading areas and kitchen equipment available to them.

 

Caterers must be advised their set-up and break-down time is to be during the contracted day stated on the Rental Contract and be informed about the cleaning requirements. If the caterer leaves the kitchen unclean, the Renter is responsible for its condition. (See Deductions)

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Caterers cannot drive upon the grassy areas or sidewalks in front of either pavilion in order to unload/load their equipment. A penalty of $50 will be assessed if this is done. There is a loading ramp in front of each pavilion to facilitate loading/unloading of equipment. (See Deductions)

 

The “Caterers Parking” sign is located inside the Saltwater Pavilion and may be used to designate a parking space convenient for loading/unloading of equipment. The Renter is responsible to return the signs to the pavilion at the end of the event. Failure to return sign will result in a penalty from the cleaning/damage deposit. (See Deductions)

 

The Renter must advise the caterer that using any open-flame cooker, either inside the kitchen, on the veranda or directly under the building is not allowed. A $50 penalty will be assessed. Open flame cooking is allowed on the ground level at least 10-12 feet from the facility. (See “Fire Security” below)

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Concessions

Renters must receive permission from the ACND for any sales of concessions during an event.

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Decorations 

Decorations cannot interfere with emergency door access be hung from the ceiling, attached to the curtains in the Saltwater Pavilion. (See “Fire Security” below)

The following are the only acceptable methods of placing decorations on the walls:

• Free-standing or attached with string

• Plastic Poster Compound

• Invisible Tape

 

A $50 deduction from the Cleaning/Damage deposit will be assessed if the following items are found to have been used for decorating the interior of any facility:

• Placing items on the lattice panels

• Nails, brads, hooks, staples

 

There is a $75 for evidence of bird seed, rice, confetti or glitter found inside or outside the pavilion

 

Balloons found inside the pavilion or on the grounds during or after your event will result in forfeiture of your entire deposit.

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Candles

Candles must be placed inside a glass enclosure. Placement on a flat plate or dish is not allowed. There will be a $50 deduction if candle wax is found on any of the facilities’ furnishings or flooring. (See Deductions)

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ADA Facilities / Restrooms

Both pavilions have a handicap-access ramp for the parking area in front of each facility. The Saltwater Pavilion has an automatic handicap-access door. Restrooms are ADA – compliant.

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Fire Security

A fire extinguisher is provided in each pavilion and kitchen. Their locations are listed in the “Pre-Event Inspection Checklist” brochure which is given to the Renter at the time the keys to the pavilion are picked up. Door exits, corridors, walkways and fire extinguishers cannot be blocked off. No type of motor fuels or flammable material can be stored inside or around the facilities.

 

Smoking

Smoking is not permitted inside the pavilions. A $100 penalty will be assessed if ashes or cigarette butts are found inside either facility. Smoking stands are placed at the entry of each front door and must be placed back in the facility by the Renter at the end of event. (See Deductions)

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Deliveries

Vendors are not given keys to any facility. The Renter or his/her representative is responsible and must be present to let in rental companies, caterers, florists, and musicians during the contracted day. ACND will not sign for or receive any delivered items.

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Furniture Set-Ups

The ACND staff will set up tables and chairs according to the renter’s requirements. The seating arrangements design must be received no later than 45 days prior to the event date. There are several prepared set-up plans available for viewing in the ACND office from which to choose. A standard set-up plan will be selected by the ACND office staff if a set-up plan is not provided.

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A $75 furniture re-set fee will be assessed if a floor plan change is requested after the original set-up has been prepared, within 48 hours of the event date. (See “Fees” on for the Saltwater Pavilion and  the Beachfront Pavilion)

 

All tables and chairs in the main meeting room are for inside use only. A $25 penalty will be assessed if any furnishings are found to have been placed outside. (See Deductions)

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Outside Electricity/Outside Water

Outside use of electricity or water is available at $25 each per day and must be paid in advance of the event. If this is not set up in advance and an employee must be called in to give access the charge will be $40.

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Outside Set-up

The outside ground-level area around the perimeter of any facility is public and is available on a first-come, first-served basis. The general public cannot be denied access along the length of the beach and should not be asked to move, thus any wedding set-up must be far enough from the water’s edge to allow public access. Prior notification is required. See Rockport Beach Weddings (non-rental event).

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Veranda

The ACND Staff will place “Reserved” signs at each staircase ascending up to the facility on the morning of the rental event. The Renter is responsible for returning signs to the facility at the end of the event. Failure to return signs will result in a $25 penalty from the cleaning/damage deposit. (See Deductions)